Brenda Gaines
Tylertown
Summary
Vigilant Accounts Payable Clerk with over 10 years of experience working with broad array of accounts. Committed to on-time payments, maintaining detailed records and vendor management. Detail-oriented worker with proven resourcefulness and reliability.
Professional with strong experience in municipal administration and public service. Known for effective record management, regulatory compliance, and seamless coordination of city operations. Strong focus on team collaboration and achieving results. Dependable and adaptable, ensuring smooth operations amidst changing needs. Highly skilled in document preparation, meeting facilitation, and stakeholder communication. Recognized for leadership, organization, and integrity.
Municipal administration professional with comprehensive understanding of city governance and clerical functions. Proven ability to manage records, support legislative processes, and handle public inquiries efficiently. Team-oriented, adaptable, and reliable in delivering consistent results. Skilled in document management, public communication, and problem-solving.
Experienced with managing city records and legislative processes. Utilizes advanced organizational skills to maintain accurate documentation and support city council activities. Track record of effective public communication and process improvement.
Overview
38
38
years of professional experience
Work History
City Clerk/Chief Financial Officer
City Of Mccomb City - Mccomb, Ms
09.2022 - Current
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Evaluated financial records to detect errors and discrepancies.
- Assisted manager in conducting internal audits to analyze findings.
- Reconciled bank accounts to verify accuracy of cash records.
- Assisted manager in formulating year-end financial reports to determine financial performance of companies.
- Contributed to producing and interpreting improved finance related methods to establish consistency with accounts payable prerequisites.
- Aided manager in examining company finances to develop strategies in reducing costs and maximizing revenues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Managed invoices for new materials and parts.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Payroll
- Distribute monies in various accounts
- Help prepare budget
- Managed city records, ensuring timely updates and accurate documentation for public access.
- Facilitated communication between city departments, improving interdepartmental collaboration and operational efficiency.
- Assisted in budget prep, expenditure review, and budget administration.
- Updated documents such as municipal codes and city charters.
- Supported municipal elections by preparing and distributing ballots, training election officers and tabulating results.
- Supported election processes by managing voter registration records and coordinating polling locations, contributing to an organized voting experience for residents.
- Developed informative materials for public distribution, promoting awareness of municipal services and initiatives.
- Implemented records management policies that protected sensitive information while promoting accessibility for research and reference purposes.
- Monitored budget expenditures throughout the fiscal year-ensuring responsible use of taxpayer funds.
- Provided exceptional customer service when responding to inquiries from residents and visitors regarding city services or policies.
- Supervised office staff to ensure efficient completion of daily tasks while maintaining a positive work environment.
- Assisted in the preparation of annual budgets, contributing to prudent financial management of municipal resources.
- Administered oaths of office for elected officials, upholding the integrity of the democratic process within the community.
- Maintained professional relationships with constituents, addressing concerns and providing information on local government operations.
- Stayed up-to-date on [State] laws and licensing requirements to complete accurate and efficient reviews.
- Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.
Administrative Assistant
South Pike School District
01.2019 - 09.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Scheduled office meetings and client appointments for staff teams.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Accounting Clerk
Enteprise-Journal
01.2011 - 03.2017
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Maintained accounting records utilizing in-house and client systems.
- Input high volume of monthly invoices with consistent accuracy.
- Managed accounts payable and receivables and payroll.
- Assisted in payroll processing tasks such as timesheet validation, overtime calculation, benefits administration, and tax deductions.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Completed biweekly payroll for company personnel.
- Tracked expenses to comply with budgets.
- Streamlined accounts payable processes by implementing efficient invoice management and payment tracking systems.
- Assist Business Office Manager
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Used accounting software to prepare weekly and monthly financial reports.
- Inspected account books and recorded transactions.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Secretary
Sanderson Farms, Inc.
08.2005 - 03.2011
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Entered employee absences
- Administered with payroll
- Scheduled drug screens
- Assistant to Field Employee Relations Manager
- Assist Personnel Managers
- Utilized advanced software programs for data entry tasks that increased accuracy while minimizing errors.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Secretary
Walthall County Schools
06.1999 - 07.2004
- Answered multi-line phone system and enthusiastically greeted callers.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Scheduled appointments and conducted follow-up calls to clients.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Employee Training Coordinator
Wal-mart
04.1987 - 05.1998
- Updated training records and curriculum materials database routinely, ensuring accuracy and availability of all required documentation.
- Managed a team of trainers, ensuring consistent delivery of high-quality instruction and content across all departments.
- Evaluated the effectiveness of training programs through regular assessments and feedback, leading to continuous improvement.
- Streamlined onboarding processes, resulting in faster employee integration into the company culture and workflow.
- Coordinated cross-functional training events, fostering collaboration between departments and enhancing overall team dynamics.
- Organized professional development opportunities for employees to promote career growth within the company.
- Coordinated with department leaders to identify training needs and develop targeted solutions.
- Produced training manuals, presentations and resources for enhanced learning.
- Compiled training handbook and related course materials.
Education
Associate of Science - Accounting
Southwest Mississippi Community College
Summit, MSNo Degree - Accounting And Finance
University of Phoenix
Tempe, AZ12-2025
No Degree - Business Administration
Spencer Draughn College
Baton Rouge, LA12.1986
Skills
- Data Entry
- Accounts Payable
- Invoice Processing
- Vendor invoice processing
- Bill payment
- Quickbooks
Timeline
City Clerk/Chief Financial Officer
City Of Mccomb City - Mccomb, Ms
09.2022 - Current
Administrative Assistant
South Pike School District
01.2019 - 09.2022
Accounting Clerk
Enteprise-Journal
01.2011 - 03.2017
Secretary
Sanderson Farms, Inc.
08.2005 - 03.2011
Secretary
Walthall County Schools
06.1999 - 07.2004
Employee Training Coordinator
Wal-mart
04.1987 - 05.1998
No Degree - Business Administration
Spencer Draughn College
Associate of Science - Accounting
Southwest Mississippi Community College
No Degree - Accounting And Finance
University of Phoenix
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