Donna Carr

• Assisted in preparation of reports and documentation, supporting departmental needs and decision-making.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
• Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
• Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
• Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
• Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Streamlined office procedures, improving workflow and reducing administrative errors.

Employed by the Child Nutrition Department of the Lincoln County School District. Duties included the receiving all request of the four county schools for a purchase order to be submitted to the State. Once inventory was received, the invoiced was reconciled and a payment request was submitted to the Central Office.

Each week information was received from the State Department with updated pricing for all food items that had to be entered to ensure the purchase order information was correct. This was to make sure the invoice amount was not greater than the purchase order request.

Other duties included the payroll for all cafeteria workers making sure all information of their PTO, health insurance, and garnishments were current.

Administrative Assistant to the Chief Financial Officer. Duties included answering and directing all incoming calls, sorting all incoming mail to the hospital, sorting all mail going to the business department with the totaling of all payments. Monthly balancing all banking accounts and entering information.

Matched all purchase orders with received invoices, entered and requested payments.

Filed all contracts with hospital and made sure all were current and updated.