Gail Aust
Meridian
Summary
Reliable Finance Coordinator with exceptional talents in processing invoices and working with accounts payable. Strong knowledge of accounting and finance with outstanding follow-up investigation skills and to detect risks. Works independently or as part of supportive team.
Organized simultaneous office functions and direct administrative personnel to meet needs of [Type] professionals. Performance-oriented and driven with in-depth understanding of budgets, payroll and office organization needs. Skillfully coordinate resources and administrative support to keep operations smooth and boost team productivity.
Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Outgoing [Job Title] with experience overseeing multiple tasks and managing employees successfully. Hardworking professional committed to providing outstanding customer service and assistance.
Overview
18
18
years of professional experience
Work History
Finance Coordinator
Integrated Power Services
01.2021 - Current
- Managed accounts payable and receivable activities, ensuring prompt payments while maintaining strong vendor relationships.
- Maintained compliance with regulatory requirements through diligent record-keeping and thorough documentation practices.
- Facilitated cross-functional collaboration by working closely with other departments on financial matters.
- Collaborated with team members to coordinate complex projects, successfully meeting deadlines without compromising quality.
- Gathered and collected all financial information for business and verified accuracy in system.
- Met weekly with department managers to discuss financial information according to current needs.
- Streamlined month-end closing procedures, reducing time spent on manual tasks while increasing accuracy levels in financial statements.
- Participated in annual audits preparation, facilitating a smooth process with minimal discrepancies identified by auditors.
- Ensured timely invoicing and payment processing, contributing to improved cash flow.
- Enhanced budget management for various projects through detailed tracking and forecasting.
- Strengthened internal controls through regular review, assessment, and implementation of updated policies.
- Created and verified invoices.
- Improved financial reporting accuracy by streamlining data collection and analysis processes.
- Oversaw accounts payable and receivable transactions.
- Verified personal references of new employees.
- Audited and approved over $[Amount] worth of monthly account statements.
- Resolved various escalated billing charges.
- Avoided late penalties by scheduling payments in advance.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Completed bi-weekly payroll for [Number] employees.
AP/AR/Payroll/Executive Assistant to the Chief Executive Officer
Industrial Electric Motor Works, Inc
09.2006 - 12.2020
- Assisted in creating training materials for staff members to improve understanding of payroll policies and procedures.
- Prepared accurate monthly payroll journal entries for proper financial record keeping.
- Ensured timely payment to employees by managing the end-to-end payroll process, including data entry, verification, and distribution.
- Conducted internal audits to verify adherence to company policies and procedures, identifying areas for improvement.
- Contributed to a positive work environment by assisting colleagues during peak periods or absences.
- Maintained employee confidentiality by securely storing sensitive information and strictly adhering to privacy regulations.
- Streamlined payroll procedures for increased efficiency by implementing new software and automating manual processes.
- Reduced payroll errors with thorough audits of employee records and timely corrections.
- Supported year-end tasks such as W-2 generation and distribution while adhering to strict deadlines.
- Maintained payroll information by calculating, collecting, and entering data.
- Verified timekeeping records and handled any discrepancies with employees.
- Maintained confidentiality of employee records and payroll information.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Updated employee files with new details such as changes in address or salary levels.
- Processed new hire paperwork and documents.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Reconciled bank and payroll records routinely to verify accuracy.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Coordinated events and worked on ad hoc projects.
- Created and managed office systems to efficiently deal with documentation.
- Screened personal and business calls and directed to appropriate party.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Wrote reports, executive summaries and newsletters.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Volunteered to help with special projects of varying degrees of complexity.
- Led staff and vendors in providing high level of service for owner and guests.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Established and maintained strong relationships with customers, vendors and strategic partners.
- Managed financial, operational and human resources to optimize business performance.
Education
High School Diploma -
Northeast High School
Meridian, MS05-1979
Skills
- Records maintenance
- Technical assistance
- Tax compliance
- Accounts payable management
- Teamwork
- Teamwork and collaboration
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Multitasking and organization
- Problem-solving abilities
- Adaptability and flexibility
- Account reconciliation
- Finance and accounting support
- Invoice creation
- Reliability
- Excellent communication
- Phone and email etiquette
- Microsoft office
- Data entry
- Office management
- Coaching and mentoring
- Administrative procedures
- Professionalism
Timeline
Finance Coordinator
Integrated Power Services
01.2021 - Current
AP/AR/Payroll/Executive Assistant to the Chief Executive Officer
Industrial Electric Motor Works, Inc
09.2006 - 12.2020
High School Diploma -
Northeast High School
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