Ruthie Betts
Preston,MS
Summary
A challenging position in administration, conventions and meetings which my related expertise, dedication and interpersonal skills will offer opportunity within an organization for contribution and growth.
Overview
1
1
Certification
Work History
Executive Assistance
Smart Choice
Tulsa, OK
- Executive Assistance to Smart Choice CEO and Senior CMO
- Accounts Payable
- Meetings, traveling and planning events
- Benefits Administrator
- Payroll
- Manage and maintain all aspects of internal and external communication for executive staff
- Manage and maintain calendars and emails
- Training on as needed basis
- Human Resource Coordinator
- Housing
Consultant/Project Manager
Self-Employed
Louisville, MS
- USDA/Rural Development 502/504 Loan Packaging – Certified
- Rehab/Remodeling Project Manager
- Certified Financial/Housing Consultant – (Grant Assistance, Foreclosures & Mortgage Assistances)
- Credit Consultant
- Consultant for Social Security Disability
Executive Assistant & Loan Secretary
BancorpSouth
Louisville, MS
- Enhanced time management by coordinating executive calendars and scheduling meetings.
- Prepared and processed real estate and commercial loans efficiently and accurately.
- Assisted customers and generated various reports for the Bank President.
- Drove product sales through effective communication and client relations strategies.
Personal Assistant/Executive Assistant
Jim Beam Brands Worldwide, Inc.
Deerfield, IL
- Executive Assistant to CEO/President and Senior Vice-President & CFO
- Responsible for all domestic and international travel arrangements as well as responsible for obtaining Visas and Passports
- Maintained calendars
- Arranged and coordinated international and domestic conventions, meetings and marketing events
- Prepared financial graphs, reports and PowerPoint presentations for all areas, including board meetings
- Coordinated various activities and training on an as needed basis
- Managed and maintained all aspects of international/domestic e-mails and telephone inquiries, along with day-to-day routines
- Assisted with CEO duties on as needed basis
Legal Executive Office Assistant
CNH Global (CASE CORPORATION)
Lake Forest, IL
- Executive Assistant to the Senior Vice President, General Counsel and Secretary of the worldwide legal department international and domestic
- Monitored and responded to incoming mail and e-mail for legal
- Prepared, maintained and monitored the $28M budget activities for the legal department worldwide
- Worked closely with internal and external international and domestic attorneys regarding matter relating to mediations, mergers & acquisitions, offerings and litigations
- Arranged and coordinated domestic and international conventions, meetings and travel arrangements, as well as prepared presentations for meetings
- Managed, prepared and maintained Board of Directors activities, working closely with the Chairman and CEO
- Arranged and processed all phases of travel and expenses for Directors domestic and international
- Assisted with human resources personnel issues
- Managed and maintained all aspects of the General Counsel travel, calendar and phone calls
Executive Assistant
Executive Assistant
Lake Forest, IL
- Executive Assistant to the Senior Vice President, Chief Financial Officer
- Coordinated and arranged international and domestic meetings and travel
- Processed check requisitions, obtained passport and visas
- Prepared presentations for mergers
- Reviewed and prepared cost center reports identifying variances in the budget and actual
- Created and maintained database for tracking expenses relating to travel and labor
- Processed and tracked invoices
- Prepared and processed expenses in QuickExpense, reconciling after payment.
- Training on an as needed basis
Regional Administrator
AONIX
Schaumburg, IL
- Supported Regional Director and Account Managers in preparing contracts, sale orders, upgrades, trade shows, seminars and campaigns
- Processed billing invoices and expenses utilizing the AS400
- Prepared and processed work orders, quotes, as well as revenue billing for Professional Services
- Prepared sales reports and forecasting on a weekly and monthly basis
- Provided post-sales support for deliveries of software after completion of installation
- Maintained customer database
- Coordinated Client site visits, sales meetings and seminars
- Coordinated and scheduled education classes for consultants and engineers
Training Coordinator
XEROX CORPORATION
Park Ridge, IL
- Assisted Training Manager and staff with activities such as development material, schedule training, creation of visual presentation and internal administrative requirements
- Extensive support to internal customers and training staff
- Responsible for planning, execution, follow-up and communication of new training for development
- Responsible for maintaining library database in Access
Finance Customer Service Representative
Xerox
Park Ridge, IL
- Provided support to sales and external customer with purchased or leased equipment, maintenance contracts and early termination of lease
- Assisted in development of Quality Improvement Team
- Created monthly reports for finance organization
- Coordinated work with order processing and billing
- Provided customers with invoicing and receivable inquiry resolutions
- Created a value-added service. (i.e., Invoicing to meet customer requirements)
- Successfully trained 16 people in the delivery of accurate and timely customer invoices. Enabled the organization to deliver higher level of service to customers
- Resolved customer inquiries through effective communication and problem-solving techniques.
- Assisted in processing financial transactions, ensuring accuracy and compliance with company policies.
- Maintained detailed records of customer interactions and feedback for quality assurance purposes.
Receivable Representative
Xerox
Park Ridge, IL
- Effectively collected receivables for Financing Business
- Researched, identified and resolved customer inquiries
- Managed customer inquiries effectively, ensuring timely resolutions of concerns
- Processed incoming payments accurately to maintain up-to-date account statuses
- Assisted in reconciling discrepancies within accounts to enhance financial integrity
Administrative Assistant
Administrative Assistant
Arlington Heights, IL
- Assisted Administration Operation Managers and staff in document designs and research in daily activities
- Performed field Human Resource activities
Education
B.S. - Business Education
Rust College
Computer Science
DePaul University
Skills
- Employment Management System, Google Workspace, Google Drive, SAASHR Application, Microsoft Office, Expense Reporting System, Internet, Office Suite, Macintosh, Word, Excel, PowerPoint and Access
- Customer Relations; Communications; Negotiations; Time Management; Interpersonal Skills; International & Domestic Travel; Planning and Coordinating
Certification
Certified Packaging Mortgages, Business Management, Management Awareness, Leadership Through Quality, Equipment Financing, Quality Improvement Process, Measurement of Quality, Administrative Excellent Certificate, AMA Interpersonal Skills Certificate, Business Writing & Grammar Certificate, AMA Changing Role of the Administrative Professional Certificate and AMA Communicating, Negotiating & Prioritizing Certificate. Employees Training & Education MS Office.
Timeline
Consultant/Project Manager
Self-Employed
Legal Executive Office Assistant
CNH Global (CASE CORPORATION)
Executive Assistant
Executive Assistant
Regional Administrator
AONIX
Training Coordinator
XEROX CORPORATION
Computer Science
DePaul University
Executive Assistance
Smart Choice
Executive Assistant & Loan Secretary
BancorpSouth
Personal Assistant/Executive Assistant
Jim Beam Brands Worldwide, Inc.
Finance Customer Service Representative
Xerox
Receivable Representative
Xerox
Administrative Assistant
Administrative Assistant
B.S. - Business Education
Rust College
PROFILE
A highly qualified Professional Executive Assistant/Conventions and Meetings; demonstrating effective skills in written and verbal communication, detail oriented, self-motivation and confidentiality. Excel at problem solving, building and managing cohesive teams and developing/implementing creative solutions to meet objectives and goals.
PERSONAL SUMMARY
- Professional individual whose work has been an asset to the company, while being highly recognized for outstanding visionary leadership skills.
- Obtain phenomenal technical skills with strong initiative, organizational ability, innovative coordinating and a true passion for learning.
- Excellent verbal and written communication skills. Deal with internal and external customers on all levels, to ensure successful communication via actively listening and probing questions.
- Strong attention to details, prioritizing tasks and problem solving skills. Resolves in-depth queries in a methodical manner independently and with internal and external team to find appropriate resolutions, efficiencies and high level of quality.
- Team Player - Enjoy sharing knowledge and encouraging development of others to achieve specific team goals.
- Ability to work independently, flexible, dedicated, positive attitude and self-motivated.
- Project Manager - Excel in Management Proficiency, Process Improvement, Tracking, Self-Development, Planning, Performance Management and Verbal Communication.